Event management

Event management software for membership associations

The event management platform offers a comprehensive solution that goes far beyond simple event calendars. With advanced features for virtual events, complex conference management, automated ticketing, and seamless integrations, it provides membership organisations with the tools they need to deliver engaging, professional events whilst reducing administrative burden. The platform's flexibility supports everything from simple meetups to large-scale multi-day conferences, making it an ideal solution for associations of all sizes.

Why choose ReadyMembership for your association event management?

All-in-one event management

Organise, promote, and deliver a portfolio of events, from small member workshops to large annual conferences, without switching between multiple tools.

Seamless member experience

Members can easily register, pay, and participate in events, with their event history and preferences automatically tracked in your AMS.

Flexible event types

Host in-person, virtual, and hybrid events, all managed from the same admin - ideal for professional associations, trade organisations, and membership bodies.

Our events involve incredibly complex stakeholder management with multiple contacts across each member organisation. With ReadyMembership we can capture and maintain these specific relationships, so we know exactly who handles what, ensuring we're communicating with the right person for the right purpose.

Megan Flower

Caravan Industry Victoria, Membership & Partnership Manager

This year, I really enjoyed organising the event because it allowed me to bring the community together in a meaningful way. With more resources and support available, I felt confident in making the experience engaging and accessible for everyone.

Heritage Open Days organiser

Deep dive into the event features

Interactive event calendar

Display upcoming events with a clean, filterable event calendar, making it easy for members to find and register for relevant sessions. ReadyMembership's Eventfolio goes well beyond just an event calendar, allowing you to sell tickets, manage capacity, email attendees and even run live virtual events from simple meetups to full-scale multi-day conferences.

Key capabilities:

Advanced filtering and search functionality
Integration with your website's main navigation
Mobile-responsive design for on-the-go access
Seamless integration with your CRM system

Virtual event management

Create and deliver fully branded online events and conferences directly on your association's website, with integrated virtual meeting tools. ReadyMembership offers comprehensive webinar integration capabilities with both Zoom and GoToWebinar platforms.

Advanced virtual features:

Zoom Webinar integration: Complete end-to-end solution from event setup to attendance tracking based on delegate engagement duration
Automated registration sync: All bookings sync automatically between ReadyMembership and your chosen platform
Individual join URLs: Each delegate receives a unique webinar URL for secure access
Attendance tracking: Monitor engagement through time spent in webinar sessions
Practice sessions: Enable hosts and panelists to test setup before attendees join

Sponsor & exhibitor zone

Offer sponsors and exhibitors media-rich profile pages, enabling direct delegate interaction and maximising sponsor value. The platform includes dedicated tools for managing sponsorship relationships and revenue.

Sponsorship management features:

Customisable sponsor profile pages
Direct messaging capabilities between sponsors and delegates
Revenue tracking and reporting
Integration with finance modules for billing

Abstract management

Streamline calls for abstracts, submission reviews, and publication—all within your event website. ReadyMembership's lightweight abstracts implementation allows you to manually add abstracts and book them into conference sub-sessions.

Abstract workflow:

Submission and review process management
Integration with multi-day conference scheduling
Session breakdown and showcase capabilities
Automated publication workflows

Comprehensive conference management

Run single or multi-day conferences, manage complex agendas, and deliver engaging, branded conference experiences for your members. The platform supports sophisticated conference structures including session breakdowns and attendee choice management.

Conference capabilities:

Multi-day and multi-session event support
Session scheduling and capacity management
Delegate session choice tracking
Real-time capacity monitoring with automated alerts
Pending Bookings Management: Tools to convert provisional bookings into confirmed bookings

Automated registration & ticketing

Configure flexible pricing, automate event booking, registration, payments, and ticketing—reducing manual admin for your team. The system includes advanced discount management and basket functionality.

Registration features:

Flexible pricing models: Multiple ticket types with varied pricing structures
Automated CRM integration: New attendees automatically become CRM contacts
Multi-delegate bookings: Book multiple people with single transaction
Basket discounts: Apply multiple discounts per booking, including item-specific discounts
Credit note management: Allocate credits across multiple invoices
Refund processing: Streamlined refund workflow with proper order reconciliation

Table planning for awards & dinners

Simplify awards ceremonies and gala dinners with integrated table planning tools. The platform includes dedicated table management functionality for seated events.

Table planning features:

Visual table layout management
Automated seating allocation
Dietary requirement tracking
Integration with booking system for seamless guest management

Zoom webinar integration

Create and manage Zoom webinars and meetings directly from your AMS, with full control over delegate data and seamless event delivery.

Advanced Zoom features:

Server-to-server OAuth: Secure API integration with granular scope management
Multi-account support: Manage multiple Zoom accounts from single interface
Host controls: Configure video settings, audio options, and recording preferences
Alternative hosts: Assign backup hosts with full permissions
Practice sessions: Enable pre-event testing and setup
Automatic cancellation: Void access URLs when delegates cancel

Additional features

Event type conversion

Convert external events to simple and multi-day events after creation, perfect for organisations using member-submitted events that need upgrading to full registration events.

Automated communications

Event confirmation emails with personalised content
Reminder sequences for upcoming events
Cancellation and refund notifications
Custom email variants for different event types

Comprehensive reporting

Attendance tracking and engagement metrics
Financial reporting for event revenue
Delegate demographic analysis
Post-event feedback collection and analysis

Security & data protection

Secure payment processing with Stripe integration
GDPR-compliant data handling
Role-based access controls for event management
Audit trails for all booking and payment activities

Integrations

ReadyMembership is an all-in one platform, but we understand that you might have systems already set up that you would like to continue using. We have a wide range of integrations with platforms from Microsoft Dynamics, to finance systems and direct debit providers like Xero and Go Cardless, to learning platforms like D2L Brightspace.